Last updated: July 10, 2018
1. Information You May Provide Directly to Us
It is always your choice, or the choice of anyone acting for you, whether to provide Personal Information, such as your name, mailing address, e-mail address or other information about yourself or data which can be reasonably linked to such information by us.
However, in order to obtain certain materials and services from us and to use certain features of the Sites, you will need to provide us with Personal Information about yourself, so the decision not to provide this Personal Information will limit or eliminate your ability to receive certain materials or use certain features of the Sites.
You may provide your Personal Information in the following circumstances:
This is information you provide when corresponding with us using our Contact Us pages, by e-mail or otherwise. This includes information you provide when you interact with the Sites in ways, including but not limited to:
- participating in online surveys or competitions;
- subscribing to news or updates;
- ordering materials from us;
- requesting information about our public lecture series;
- submitting feedback;
- registering for meetings;
- attending or participating in conferences;
- submitting proposals or applications;
- requesting licenses or permissions; or
- otherwise submitting information, including on any of our web-based forms.
The information you give us may include your name, address, e-mail address, and phone number.
In order to access certain parts of the Sites, we may require that you register with us by creating a password-protected user account. This registration information may be used, for example, for identification purposes, to communicate with you regarding your account with us or to facilitate the functioning of the Sites. As part of this registration process, you will be required to provide certain information about yourself, such as your name, mailing address or e-mail address.
Third-Party Social Networking; Mobile Applications
You can use our careers sites, including hhmi.org/careers, janelia.org/you-janelia/careers, and hhmi.wd1.myworkdayjobs.com, to learn about us, create a job profile, and apply for open positions by submitting an application.
These careers sites may be operated or supported by third party service providers that will have access to the Personal Information that you submit, but are only authorized to process it as permitted by us.
We may also receive resumes from recruitment consultants, our staff or other third parties via the Sites.
Applications and resumes will typically include Personal Information, including name, contact details, information about academic and professional qualifications and experiences, your interests, and the position with us for which you are applying.
Visitors and Research and Science Education Programs
We may provide opportunities to submit applications and requests to conduct research at the Janelia Research Campus, attend conferences, and participate in our research and science education programs.
Applications submitted via the Sites will typically include Personal Information, including name, contact details, information about academic qualifications and experiences and the research, project or program for which you are applying. You may also provide information in connection with a visit to our facilities, such as emergency contact information.
Our HHMI Pathway site (pathway.hhmi.org) may be operated or supported by third party service providers that will have access to the Personal Information that you submit, but are only authorized to process it as permitted by us.
2. Information We Collect That You Do Not Provide
3. How We Use Your Information
Specifically, we may use your information to:
- create, maintain and manage your account, communicate with you about the Sites and respond to any questions or requests;
- communicate with you regarding our mission, programs and activities;
- process, track, and fulfill your orders and provide the materials and services you request;
- fulfill any other purpose for which you provide it;
- analyze visitor feedback and track site usage data in order to make improvements to the materials, services and features available on the Sites and for other internal purposes. For example, we may compare visitor numbers from different geographic locations inside and outside the U.S., assess interest level in our publications and webcasts, and modify editorial content based on visitor numbers and occupation;
- recruit participants for possible focus groups and studies conducted by us;
- comply with the law or the good faith belief that such action is necessary to conform with the requirements of law or to comply with legal process served on us;
- undertake other activities in accordance with your consent;
- assess your suitability for the position for which you are applying;
- contact you in relation to your application;
- manage and administrate our recruitment processes;
- provide updates about vacancies which might be suitable for you (for example, we may provide these updates if you create a “job agent” on the Careers pages);
- process and review applications;
- administer grants and awards;
- evaluate and review application decisions and trends;
- conduct research and generate statistics; and
- evaluate and audit funded research.
Subject to applicable law, we reserve the right to make all lawful, worldwide uses of collected information.
For European residents only. We will only process your Personal Information, including sharing it with third parties, where (1) you have provided your consent which can be withdrawn at any time, (2) the processing is necessary for the performance of a contract to which you are a party, (3) we are required by law, (4) processing is required to protect your vital interests or those of another person, or (5) processing is necessary for the purposes of our legitimate interests, provided your interests and fundamental rights do not override those interests.
4. Disclosure Of and Third Party Access To Your Personal Information
We will only intentionally share or allow access to your Personal Information with third parties under the following circumstances:
- we may share Personal Information with affiliates, partners, contractors, service providers, and other third parties we use to support our mission and operation;
- third party service providers that assist us with our careers sites and our HHMI Pathway site may have access to the Personal Information that you submit, but are only authorized to process it as permitted by us;
- we may instruct third parties to carry out background screening checks about you on our behalf;
- to fulfill the purpose for which you provided the Personal Information or for any other purpose disclosed by us when you provide Personal Information. For example, to process order requests, your name and mailing address will be shared with our order fulfillment company, and if you agree to participate in one of our focus groups, we may provide your Personal Information to the consulting firm we engage to help us perform the study;
- we may share your Personal Information with external reviewers, host institutions, funding partners, third party auditors, service providers, and other third parties that we use for grants processing, administration, and operation and support of related systems;
- we may publish details of successful grants, including name, organization and institution, project title, a summary of the grant and its value, and scientific/academic abstracts and research summaries;
- we may share your Personal Information with third party providers who manage our marketing database and who send press release notices on our behalf;
- to comply with any court order, law or legal process, including to respond to any government or regulatory request;
- as a result of a reorganization process;
- in aggregated or another non-personally identifiable form (for example, we may publish aggregate information about the number of visitors from different geographic locations to specific parts of the Sites);
- to respond to a request from a recipient asking who sent materials to them (subject to applicable law); or
- in accordance with your consent.
We will not sell your Personal Information to third parties without your consent.
5. Your Choices and Retention of Personal Information
6. Your European Privacy Rights
For European residents only. Under European data protection law, in certain circumstances, you have the right to:
- Request access to any Personal Information we hold about you as well as related information, including the purposes for processing the Personal Information, the recipients or categories of recipients with whom the Personal Information has been shared, where possible, the period for which the Personal Information will be stored, the source of the Personal Information, and the existence of any automated decision making;
- Obtain without undue delay the rectification of any inaccurate Personal Information we hold about you;
- Request that Personal Information held about you is deleted;
- Prevent or restrict processing of your Personal Information; and
- Request transfer of Personal Information directly to a third party where this is technically feasible.
You can exercise any of these rights by contacting HHMI.
7. Information Security
We use reasonable technical and organizational measures to protect all Personal Information received from visitors to the Sites from unauthorized use or disclosure. We also require the third parties that assist us with our careers sites and our HHMI Pathway site to use reasonable technical and organizational measures to protect from unauthorized use or disclosure Personal Information accessed or received in connection with such assistance.
Unfortunately, we cannot guarantee the privacy of any Personal Information that you provide. If we are required to provide notice of unauthorized access to security systems or Personal Information, you agree that we may do so by posting notice on our Sites, by email, or by regular mail, in our discretion.
8. International Transfers
9. Third Party Sites
The Sites are general audience websites, and we do not knowingly collect information about children under age 13 years old through the Sites. Visitors who are 13 or under should get permission from a parent or legal guardian before using the Sites and should not submit any Personal Information. If we learn that we have collected Personal Information from a child under age 13 other than in a manner authorized by law, we will delete that information from our database. If you become aware of any Personal Information we have collected from children under 13, please contact HHMI.
11. Do Not Track
We do not use technology that recognizes a “do-not-track” signal from your web browser.
12. Governing Law
14. Contact Us
Last updated: July 10, 2018
By continuing to browse the Sites, clicking “Okay” in the message that you receive advising you that cookies and similar technologies are in use (“Cookie Message”), or closing the Cookie Message, you signify that you understand and agree to the use of these technologies, as described in this Cookie Notice, except as otherwise provided in the next sentence. If the Cookie Message that you receive when first accessing a particular website, online portal, electronic form or mobile application identifies a different action to be taken to signify your understanding and agreement to the use of these technologies, by taking such action, you signify that you understand and agree to the use of these technologies, as described in this Cookie Notice, with respect to such website, online portal, electronic form or mobile application.
You do not have to accept cookies and consent can be withdrawn at any time (see Section 3, How to Control Cookies, below). You may delete them after they have been placed on your device at any time. If you do not accept or delete our cookies, some areas of the Sites that you access may take more time to work, or may not function properly.
1. What Are Cookies?
Cookies are small files containing a string of characters which we may store on your computer or mobile device when you visit one of the Sites. When you visit the Sites again, the cookies allow us to recognize your browser. Cookies may store your preferences and other information but cannot read data off your hard disk or read cookie files created by other sites.
Cookies set by us are called “first party cookies.” Cookies set by other parties are called “third party cookies.” Third party cookies enable third party features or functionality to be provided on or through the Sites (e.g., advertising, social media functions, analytics, data processing, website hosting and operation).
2. The Cookies We Use
The information that we collect with cookies allows us to statistically analyze usage of the Sites, and to improve and customize our content and other offerings. However, we only disclose information collected with cookies to third parties on an aggregated basis without the use of any information that personally identifies you.
The specific types of first party and third party cookies placed by the Sites and the purposes they perform are described below:
- Strictly Necessary Cookies. These are cookies that are required for the operation of the Sites. They include, for example, cookies that enable you to log into secure areas of our websites or use a shopping cart.
- Performance and Functionality Cookies. These are used to recognize you when you return to the Sites. This enables us to personalize our content for you and remember your preferences, but are non-essential to the performance of the Sites.
- Analytical or Customization Cookies. These cookies collect information about how users access and move through the Sites. We use this information in either aggregate form to help us to improve the way the Sites works, or to personalize the Sites to your interests.
- Advertising Cookies. These cookies are used to make the advertising displayed on the Sites more relevant to you. These cookies prevent ads reappearing and ensure that ads are properly displayed. Certain third-party cookies may track users over different websites are will provide ads relevant to your interests.
- Social Media Cookies. These cookies allow us to integrate social media functions into the Sites and may also be used for advertising purposes.
3. How to Control Cookies
You do not have to accept cookies and consent can be withdrawn at any time, although you may not be able to use certain features on the Sites. You can do this by activating the settings on your browser that allow you to refuse all or some cookies.
Please follow the links below to helpful information for the most popular browsers:
- Microsoft Internet Explorer:
- Google Chrome:
- Mozilla Firefox:
- Apple Safari:
In addition, you can exercise advertising cookie choices by visiting:
- http://www.networkadvertising.org/choices/; or
4. Web Beacons
In addition to cookies, we use other technologies to recognize and track visitors to the Sites. A web beacon (also known as a “tracking pixel” or “clear GIF”) is a clear graphic image (typically a one-pixel tag) that is delivered through a web browser or HTML e-mail, typically in conjunction with a cookie.
Web beacons allows us, for example, to monitor how users move from one page within the Sites to another, to track access to our communications, to understand whether users have come to the Sites from an online advertisement displayed on a third-party website, to measure how ads have been viewed and to improve site performance.
5. Targeted Advertising
6. Changes to this Cookie Notice
We may occasionally amend this Cookie Notice to reflect feedback and changes in applicable law, and we reserve the right to make changes to this Cookie Notice at any time.
Please check the “Last Updated” legend at the top of this Cookie Notice to see when this Cookie Notice was last revised.
We encourage you to check frequently to see the current Cookie Notice to be informed of how we are committed to protecting your information and providing you with improved content on the Sites in order to enhance your experience.
7. Contact Us
If you have questions about this Cookie Notice, please contact HHMI.