Conferences Q&A

• How do I get to Janelia Farm Research Campus?

  Directions to JFRC can be found at: http://www.hhmi.org/janelia/directions.html. We recommend that you use Dulles Airport when traveling as it is a short cab ride from campus.

  If you are arriving via Reagan National Airport or Union Station please use the directions "FROM DULLES TOLL ROAD WEST". Directions from Dulles Airport will be emailed one to two weeks prior to the start of the meeting.

  We suggest that you print all directions and have them on hand when using ground transportation to ensure that you do not get lost. If you need additional assistance getting to campus please call our main line at 571-209-4000 to reach the reception desk.

  JFRC does not offer transportation to campus but does offer a shuttle service at the close of each meeting to Dulles. You may sign up to use this service at check in.

  Please note that JFRC is a secure campus and you will not be allowed access prior to your scheduled arrival date.

• Where will I stay when I attend a Janelia Conference?

  All conference participants are reserved rooms in our Guest House here at Janelia. You will receive your room key and conference materials at the registration desk upon your arrival.

  If you live in the local area and do not need a reservation, please notify conference management when you complete the travel page of the registration process.

  If you have any questions or special needs regarding accommodations, please contact the Campus Services Department at reservations@janelia.hhmi.org.

• When can I arrive and check-in for my Janelia Conference?

  We typically expect check-ins to occur after 3 p.m. on the first day of the conference, which is normally a Sunday. However, if your travel plans call for you to arrive earlier, we will do what we can to accommodate you. Our reception area is staffed 24 hours a day, however, if you have any questions regarding the conference, you must wait until the designated registration period to speak with a conference coordinator.

  If you arrive early and would like to purchase refreshments, you may use the credit allotted on your room key. This credit is available to you throughout your stay and is intended for use in Bob's our campus Pub.

• What should I do if I am unable to attend the conference?

  We are sorry you will not be joining us. Once you are logged into the web system, under the "Conference Info" section you will find "Decline Registration". Please click the Decline Registration button below. Once you have decline registration we will note that you will not be attending and you will no longer receive any notifications regarding the corresponding conference.

• When will I receive the meeting agenda?

  Those who are invited or who apply and are chosen to participate will receive a provisional agenda following registration, when we have it. A more current agenda will be sent along with directions from Dulles about one week prior to the meeting. The agenda will also be posted on our web site.

• How can I ensure that an assistant or alternate contact is included in all conference email correspondence?

  You can specify an Assistant/Alternate e-mail address on the "Contact Info" tab in the registration system. All conference notifications are sent to both the primary e-mail address and the Assistant/Alternate e-mail address for your account.

• Why do I have to submit an abstract and what should I write?

  Abstracts for JFRC Conferences serve several purposes: They help the organizers plan the meeting agenda, act as a scientific introduction for the attending participants who may not know your research well, and allow you to state your future research goals which may elicit useful assistance or suggestions. We ask that all participants submit an abstract, even if it is short.

• How can I confirm that my abstract submission is complete?

  Upon completion of the required items, which are the presentation title, author(s), abstract, and key words, you will receive an email confirmation with a summary of all of the information entered in our online registration. Because this notification will be sent to your email address, please avoid entering confidential information during registration.

  Make sure you have saved all abstract information before the submission deadline for the conference. Once the submission deadline has passed, you will only be able to view your abstract information.

  If you have any questions regarding accommodations, meals, or transportation/parking, please contact the Campus Services department at reservations@janelia.hhmi.org. If you have technical problems or have any other questions about the Janelia Conference program, please send an email to Conference Management at conference@janelia.hhmi.org.