The Institute’s policies governing research by its scientists establish high standards for scientific and ethical conduct. The policies also are intended to ensure that our research furthers the public good and thus set forth guidelines for making research materials, tools, and publications widely accessible within the scientific community and beyond.
HHMI's scientific research is governed by policies that address the conduct of research, the sharing of data and materials, collaborations, and intellectual property.
The Conduct of Science
Guidelines for Scientific Research
These guidelines describe general standards for conduct in research and scholarship. They are intended to establish a common understanding of expectations and responsibilities relating to research in HHMI's laboratories, thereby promoting the quality and integrity of the work and interactions in the laboratories and helping to prevent scientific misconduct.
- Download HHMI’s Guidelines for Scientific Research (revised May 18, 2015)
As an organization dedicated to biomedical research in the public interest, HHMI expects that its scientists will conduct research and engage in related academic activities in accordance with the highest scientific and ethical standards. HHMI’s commitment to these standards embraces the belief that integrity, responsibility, and accountability are part of the fabric of science. Scientific research is, ultimately, a cooperative endeavor based on the central principle of truth.
- Download HHMI’s Scientific Misconduct Policy (revised March 28, 2007)
Sharing Published Materials/Responsibilities of HHMI Authors
This policy establishes HHMI’s expectations that all HHMI laboratory heads, whether based at host institutions or at HHMI’s Janelia Research Campus, will include in their publications sufficient information about their experimental methods and procedures, and make available data, software, and tangible research materials, to enable other scientists to reproduce and extend the results of all publications on which the HHMI laboratory head is an author.
- Download the Sharing Published Materials/Responsibilities of HHMI Authors (effective September 1, 2015, for publications first submitted to a journal on or after January 1, 2016)
HHMI recognizes the importance of making research tools, also called research resources, available to the scientific community. For this reason, HHMI supports the National Institutes of Health guidelines on research resources and will adhere to the following policy with respect to unique research resources arising in HHMI laboratories (“HHMI research tools”). This policy applies to HHMI laboratories at host institutions (“host-based laboratories”) and to laboratories at HHMI's Janelia Research Campus (“Janelia”).
- Download the Research Tools Policy (revised May 15, 2007)
Public Access Publishing
This policy establishes HHMI's expectations relating to public accessibility of publications resulting from research in HHMI laboratories. This policy applies to all HHMI laboratory heads (i.e., investigators and, at Janelia Research Campus, group leaders and fellows).
- Download HHMI’s Public Access Publishing Policy (effective November 1, 2013)
The sharing of biological and other research materials among laboratories is an essential aspect of scientific citizenship. In that spirit, HHMI expects its laboratory heads, and all members of the academic research community, to make such materials freely available for research use by other scientists and to handle related requests expeditiously.
- Download the Materials Transfers Policy (revised April 1, 2013)
HHMI recognizes the importance of scientific collaborations between its laboratories and other scientists and strongly encourages such collaborations as an essential part of scientific research.
- Download HHMI’s Research Collaborations Policy (revised December 2013)
- Download HHMI's Model Research Collaboration Agreement (revised April 2016)
Funding from Companies
Company Funding Arrangements—Host-Based Sites
HHMI’s host institutions may accept funding from companies to support research in the laboratories of HHMI investigators under the circumstances described in this policy.
- Download HHMI’s Company Funding Arrangements Policy (revised May 27, 2014)
- Download the form of Corporate Gift Letter Acceptable to HHMI (revised June 29, 2012)
- Download the form of Corporate Gift Letter Acceptable to HHMI when Recipient is a Licensee (revised October 1, 2008)
Confidential Disclosure Agreements
A confidential disclosure agreement (CDA) is an agreement in which one or both parties agree to maintain certain information in confidence and use it only for specified purposes. CDAs may also be called nondisclosure agreements, secrecy agreements, or confidentiality agreements.
- Download HHMI’s CDA Policy (revised June 5, 2007)
- Download the CDA-Proposed Collaboration Form Agreement (revised June 1, 2007)
- Download the CDA-Proposed Consulting Form Agreement (revised June 1, 2007)
Consulting for Companies – General Policy (SC-500)
This policy provides general rules applicable to any service by HHMI laboratory heads as consultants to companies.
- Download HHMI’s Consulting for Companies Policy (revised April 8, 2015)
- Download HHMI’s Model Consulting Agreement
- Download HHMI’s Uniform Consulting Agreement Provisions
- Download HHMI’s Uniform Consulting Agreement Provisions for Venture Capital/Investment Firm Service
Company Talks, Conferences, and Seminars
This policy applies to consulting that involves giving a talk to company employees or participating in a one- or two-day conference or seminar convened by a company.
- Download HHMI’s Company Talks, Conferences, and Seminars Policy (revised December 13, 2011)
- Download a template of an email for Transmitting Uniform Provisions for Seminars, Conferences and Talks at Companies
- Download HHMI’s Uniform Provisions for Agreements in connection with Seminars, Conferences and Talks
Consulting for and Equity Ownership in Start-Up and other Private Companies
This policy describes the special rules applicable to consulting for, and equity ownership in, start-up and other private companies.
- Download the Start-Up Policy (revised May 20, 2015)
- Download the Start-Up Handbook (revised May 20, 2015)
- Download HHMI's Model Consulting Agreement
- Download HHMI's Uniform Consulting Agreement Provisions
Service as a Member of a Company's Board of Directors
This policy applies to service by HHMI laboratory heads as members of a company's board of directors.
- Download HHMI’s Service as a Member of a Company’s Board of Directors Policy (revised March 2014)
Consulting in Connection with Litigation
This policy applies to consulting by HHMI laboratory heads in connection with litigation, such as service as an expert witness.
- Download HHMI’s Consulting in Connection with Litigation Policy (revised December 13, 2011)
- Download HHMI's Uniform Consulting Agreement Provisions for Expert Witness Service
Service to Nonprofit Organizations and Government Agencies
This policy describes special rules for consulting arrangements between all HHMI laboratory employees, other than directors or managers of shared resource facilities at HHMI’s Janelia Research Campus, and nonprofit entities or government organizations.
- Download HHMI’s Service to Nonprofit Organizations and Government Agencies Policy (revised May 23, 2016)
Intellectual Property and Licensing
As a medical research organization, HHMI conducts scientific research in the public interest. HHMI has adopted this intellectual property policy to help ensure that inventions, discoveries, and other results of HHMI's research are made available for the benefit of the public, and that the associated financial costs and rewards are fairly allocated.
- Download HHMI’s Intellectual Property Policy (revised June 29, 2012)
- Download the Intellectual Property Assignment Agreement Form (revised June 29, 2012)
Licensing by Host Institutions to Companies
This policy applies to the licensing to companies of intellectual property developed in HHMI laboratories at host institutions. Under HHMI's collaborative arrangements with its host institutions, the host institution is responsible for efforts to commercialize intellectual property developed in HHMI laboratories at the site.
Human Subjects Research
Human Subjects Research
This policy applies to all HHMI investigators and all HHMI employees in their laboratories, who are engaged in, or are contemplating engaging in, human subjects research.
- Download HHMI’s Human Subjects Research Policy (June 29, 2012)
Export Control and Sanctions Compliance
Export Control and Sanctions Compliance
This policy provides guidance to HHMI personnel on compliance with U.S. export control and sanctions laws and regulations.
- Download HHMI's Export Control and Sanctions Compliance Policy (March 18, 2016)
Other Policies for HHMI Investigators
The policies in this group apply to HHMI investigators only. The scientists at the Janelia Research Campus are not subject to these policies.
Investigator Administrative and Non-Research Activities and Salary Supplementation for Administrative Service to Host
This policy describes the types of administrative service and other non-research activities that investigators may perform and explains circumstances under which an HHMI investigator may receive a salary supplement for administrative services provided to his or her host institution.
- Download HHMI's Investigator Administrative and Non-Research Activities and Salary Supplementation for Administrative Service to Host Policy (revised April 6, 2016)
HHMI's expectation is that investigators will remain at the host institution at which they were initially appointed. However, any HHMI investigator who has completed a full initial term of employment with HHMI and has been reviewed and reappointed for a full renewal term is eligible to request a transfer of an HHMI appointment.
- Download HHMI’s Investigator Transfers Policy (August 1, 2014)
Research at Institutions Other Than the Host Institution
HHMI believes that an investigator's scientific program is generally aided by concentration of the investigator's research activities in a single location, where these activities can be better managed and are, as a consequence, more effective. Similarly, concentration in a single location benefits an investigator's non-research activities, including mentoring students and postdoctoral fellows as well as fulfilling responsibilities to the host institution. Accordingly, HHMI generally prefers that investigators conduct their research program at a single host institution.
- Download HHMI’s Research at Institutions Other Than the Host Institution Policy (effective July 23, 2014)
Sabbatical Leave for Investigators
This policy applies to HHMI investigators at host-based sites who would like to take sabbatical leave from their host institution. It does not apply to group leaders at HHMI's Janelia Research Campus.
- Download HHMI's Sabbatical Leave for Investigators Policy (effective July 23, 2014)
Non-Renewal of Investigator Appointments
Under HHMI's standard procedures, an investigator with an unsuccessful HHMI scientific review will have a phase-out period of approximately two years after that review before his or her HHMI appointment ends. The phase-out period is intended to allow investigators to achieve an orderly adjustment of laboratory operations to the scheduled cessation of HHMI research funding, including seeking new sources of research support.
- Download HHMI's Non-Renewal of Investigator Appointments Policy (revised March 31, 2015)
Other Policies for Janelia Laboratories
Janelia Research Campus Policy on Grants, Fellowships, and Awards
This policy applies to all researchers at Janelia who would like to apply for and accept grants, fellowships, and other awards.
- Download Janelia’s Policy on Grants, Fellowships, and Awards (revised April 18, 2016)